- A booking is only confirmed when any agreed deposit (50%) is paid by the client within 48 hrs of engagement.
Beckwith & Fuller Events and its contractors reserve the right to accept other offers of employment if the above is not fulfilled.
The fee agreed includes any Booking Fee.
2. Any payments paid (including deposits) are non-refundable unless, see section 4.
- Cancellations must be made in writing, only. Telephone Cancellations are not accepted.
This includes alterations to the booking that reduce the services previously agreed upon.
Cancellation fee policy is as follows:
0-14 Days prior to event = 100% of full fee.
14 to 28 Days prior to event = 60% of full fee. Any cancellation fees not paid within 7 days of invoice date will incur interest at 5% per day thereafter.
- If the agency is unable to fulfil the engagement through illness or accident, they must make contact immediately with the client. The client may request any such proof. On the rare occasion where the entertainer(s) cancels the contract any deposits or prepayments will be refunded to the management within 7 days. In this case, the agency will take every step possible to find a replacement entertainer before cancelling the booking.
- Any cancellation must be by mutual consent only.
- For all children’s entertainment, two adults (21 +) must be in the venue at all times during the performance.
- The entertainer(s) is not responsible for delays in access to the venue or performing area & for any power failure beyond his/her control. If the venue is not on the ground floor, extra time may be required to set up. The client must inform the agency if extra time may be needed. In the unlikely event the entertainer(s) are delayed from starting a performance due to events beyond the entertainer(s) control, the client is still liable for the full fee.
- Responsibility will not be accepted by the entertainer(s), for damage to guests/audience or their belongings if guests/audience interferes with any of the entertainer’s equipment; however every attempt to safeguard is assured. The client within 14 days of performance must pay all damages to any props incurred by personnel during the period of contract.
- Where the performance is an open-air event, the client is responsible for the safeguard of the entertainers equipment. The entertainer(s) is not responsible for the weather. The entertainer(s) has the right to withdraw from a performance due to weather if they feel their equipment is in danger of being damaged. In this case the client is still liable to the full fee. The entertainer’s decision is final.
- The entertainer(s) are responsible for their own Income Taxes & NI.
- Payment of any balance is due 24 hours prior to the event unless otherwise agreed. Failure to pay on time will increase your fee by 5% as a late payment charge.
- Free and reasonable supply of mineral water or soft drinks must be made available to the entertainer for the duration of their time at the venue.
- For children’s entertainment, to avoid any possible damage to entertainer’s equipment discard of any footballs, balloons or such like apparatus while performer is in attendance.
- All entertainers have their own public liability insurance policies with a minimum cover of £1,000,000. These certificates are available for inspection upon request when making a booking.
- Free Parking should be available to the Supplier and all vehicles associated with the Supplier. If no free parking is generally available, the Client is liable for the costs of parking. Receipts and an invoice for such parking are to be presented to the Client within 7 days of the performance, with the amount payable within a further 7 days.
16.1 | Force Majeure occurs where either party is unable to comply to the contractual obligations set out in these Terms and Conditions due to a reason out of their control. This could be an act of nature (earthquake, fire, flood, hurricane, storm or any other natural disaster), accident, war, terrorism, epidemic, national calamity, civil commotion, closure of borders, order of Government or Local Authority having jurisdiction in the matter, changes in law or government policy.
16.2 | In the event of Force Majeure the affected party shall have to prove it, providing evidence that they took out any possible action to prevent the circumstance from happening, should any have been possible.
16.3 | In a proven case of Force Majeure occurring for a specified period, the Supplier and Client will endeavour to reschedule where possible and the Contract may be transferred to the new scheduled date where this occurs. If a Supplier cannot reschedule, the Agent will use its best efforts to find a new Supplier for you. If, in these circumstances, a new Supplier is found for the same or lower Supplier Fee, then no additional Deposit will be payable and the Deposit will be transferred to this new booking. If the new Supplier Fee is higher than the original Contract, any additional Deposit to confirm a Contract with a new Supplier will be outlined to the Client and mutually agreed with the Client.
16.4 In the event of a Pandemic all Regional and/or National Government guidelines must be followed by both parties.
- The artists all have their own insurances and Beckwith and Fuller Events are not liable for any damage caused by the entertainers on site. Any damage caused by the entertainer that is not covered within these terms and conditions are not the liability of Beckwith and Fuller Events.
- See Privacy Statement on Website.
- Payment of the deposit confirms you accept to be bound by the terms and conditions as set out above, and that you have entered this agreement voluntarily.